Administrative Assistant I

Commonwealth of Pennsylvania • Dauphin County, PA

1d • Onsite

About The Position

The Pennsylvania Treasury Department is hiring an Administrative Assistant I for the Bureau of Unclaimed Property's Mail/Scan Unit. The role provides administrative and operational support, helping ensure the accuracy, security, and efficiency of Unclaimed Property operations. Duties include handling mail and deposits, preparing documents for imaging and retention, operating processing equipment, transporting materials in state vehicles, and serving as a lead worker who helps coordinate daily workflow. The position may also support Holder Entry and Compliance functions and other bureau units as operational needs arise.

This is a full-time, onsite position with work hours of 8:00 AM to 4:30 PM, Monday through Friday, and a 60-minute lunch. Telework is not available. Applicants must have a valid driver's license, experience with Microsoft applications and web-based utilities, and the ability to learn relevant software and manage a high volume of work. A conditional offer requires submission of criminal history reports.

Requirements

• At least two years of progressively responsible experience pertinent to the position and a bachelor's degree, or an equivalent combination of experience and training.
• Possess and maintain a valid driver's license.
• Experience using Microsoft applications such as Word, Excel, and Outlook, as well as web-based utilities.
• Ability to learn relevant software applications to perform job duties.
• Ability to multitask efficiently, complete assignments, and handle a high volume of work.
• Ability to perform the essential job functions.
• Submit a resume with the application.
• Applicants claiming education toward meeting the minimum requirements must attach college transcripts; unofficial transcripts are acceptable.
• A conditional offer of employment requires submission of criminal history reports.

Nice To Haves

• Experience in mailroom operations, including using mail-opening machines and barcode-producing machines, and presorting and preparing mail.
• Experience using imaging software such as IntelliVue or OnBase.

Responsibilities

• Open, sort, and distribute incoming mail.
• Operate scanning, imaging, and mail-processing equipment.
• Receive and verify deposits made through the Bureau's designated banking vendor.
• Prepare and review documents for imaging and record retention in department systems.
• Transport documents, materials, and unclaimed property in state vehicles.
• Serve as a lead worker by providing guidance and support to staff and helping coordinate daily workflow.
• Assist with Holder Entry and Compliance functions and support other bureau units as operational needs arise.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level