Administrative Assistant I

HealthPoint Careers • Renton, WA

1d • Onsite

About The Position

Would you like to have a career that makes a daily difference in people’s lives? Do you want to be part of a caring, respectful, diverse community? If you answered yes to these questions, keep reading! HealthPoint is a community-based, community-supported and community-governed network of non-profit health centers dedicated to providing expert, high-quality care to all who need it, regardless of circumstances. Founded in 1971, we believe that the quality of your health care should not depend on how much money you make, what language you speak or what your health is, because everyone deserves great care. Position Summary: The Administrative Assistant I will perform a variety of routine to moderately complex clerical, reception, and administrative tasks to support administrative functions, departments, and clinic sites.

Requirements

• High School Diploma or equivalent and six months related experience; or equivalent combination of education and experience.

Responsibilities

• Perform reception duties and answer and direct phone calls, fields inquiries from visitors or fields all routine and non-routine calls and/or questions.
• Greet and route incoming guests and visitors throughout the administrative campus.
• Provide information regarding services or processes such as responding to general inquiries, concerns, and complaints regarding services or referring to the appropriate person.
• Prepare daily the administrative campus outgoing mail, packages for pick up, distribution of incoming mail and packages to appropriate staff/departments.
• Drop off mail and packages as needed.
• Process return mail.
• Serve as a backup support to Administrative Assistant II duties and responsibilities, which include preparing and processing daily deposits, scans and uploads invoices and working collaboratively with Accounts Payable and Receivables.
• Maintain administration campus facilities by ensuring shared spaces (coffee bar, staff lounge, conference rooms, supplies closet, workrooms, mailroom, reception, etc.) are appropriately stocked, organized, and clean.
• Arrange for repairs or maintenance as needed.
• Work with vendors to resolve service or equipment issues.
• Maintain office equipment shared by administrative office staff such as copiers, printers, fax machines, postage machine, etc.
• Keep ink, toner, and paper present in appropriate equipment at all times.
• Call for repair service when appropriate.
• Provide clerical support to Administration departments, upper management, and clinic sites as needed. Tasks may include printing, copying, faxing, and ordering supplies for special projects.
• Maintain office and general building and staff lounge supplies inventory.
• Place weekly supply orders and contact vendors to ensure supplies are at appropriate levels.
• Maintain order documentation (order forms, invoices, receipts).
• Assist with Administration meetings, trainings, and events. Tasks may include assembling materials, reserving conference rooms, and ordering supplies.
• Maintain Administration conference room calendars.
• Assist staff with reserving conference rooms and helping to troubleshoot basic A/V connections and virtual log-in.
• Order records archiving supplies and pick-ups/deliveries.
• Assist department staff with inputting archive records data into vendor’s database.
• Maintain Administrative Assistant I Position Manual via OneNote.
• Maintain Administration’s binder of Safety Data Sheets.
• Maintains good attendance, is punctual and works full scheduled shift is a condition of employment.
• Demonstrate respectful, professional, and appropriate behavior that supports a team-oriented work environment.
• Demonstrate a commitment to the mission, core values and goals of HealthPoint and its healthcare delivery including the ability to integrate values of justice, respect, compassion, excellence and stewardship into appropriate programs and services.
• Perform other duties as assigned by supervisor.

Benefits

• Comprehensive health coverage – Medical, dental, and vision insurance for employees and eligible dependents, plus HSA and FSA options.
• Financial wellbeing – Employer-paid life insurance, AD&D, disability coverage, and a 401(k)-retirement plan with employer match.
• Time to recharge – Generous Paid Time Off (PTO), Extended Illness Time Away, eight (8) paid holidays, three (3) floating holidays, Compassion Time Away, and Opportunity Time Off for extended personal time away to rest and recharge.
• Well-being resources – Employee Assistance Program (EAP), employee wellness program, and access to voluntary benefits including supplemental life, critical illness, accident, identity theft, and pet insurance.
• Career development – Professional development, ongoing learning, and opportunities for career growth within a mission-driven organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED