ADMINISTRATIVE ASSISTANT I - 55012371

State of Florida•DELAND, FL

4d•$43,943 - $56,868•Onsite

About The Position

This position will assist in managing the overall administrative functions of the Intermodal Systems Development Office within the Environmental Management Office at the Department of Transportation. The role contributes to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages team member growth through engagement, empowerment, training, and professional development, offering access to hundreds of computer-based and instructor-led courses through its agency's learning management system.

Requirements

Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Skills in written and verbal communication.
Skills in reading, interpreting, communicating applicable rules, regulations, policies, and procedures.
Ability to collect data relating to administrative functions such as human resources, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Two (2) years of administrative or clerical experience.
An associates degree from an accredited college or university can substitute for the experience.
Must be United States (U.S.) citizens or lawfully authorized alien workers.
Male applicants born on or after October 1, 1962, must be registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Responsibilities

Assists in managing the overall administrative functions of the Office/Section.
Assists in planning, coordinating, and organizing work assignments and projects.
Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.
Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents.
Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
Processes purchasing card charges in Works according to procedure.
Reviews and distributes mail.
Processes correspondence and requests for staff and management.
Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.
Coordinates, schedules, and sets up conferences and meetings for the Office/Section.
Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies and procedures.
Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements.
Incumbent must respond to emergencies.