Administrative Assistant I

San Antonio River Authority•San Antonio, TX

2h•$35,178 - $43,973•Onsite

About The Position

Provides administrative support functions and facilitates communication to department(s). Performs receptionist duties as needed. Safety is #1 at the River Authority: We expect every employee: to 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.

Requirements

High School diploma or G.E.D. equivalency, and two (2) years’ experience in administrative support; or a combination of experience and education that results in the required knowledge, skills, and abilities.
None
Must have and maintain a valid driver’s license and an insurable driving record.
Current office practices and equipment, including applicable software
Microsoft Office Suite
Principles and practices of administrative functions and records management
Strong organizational and communication skills
Ability to handle multiple tasks simultaneously
Ability to handle confidential information with discretion
Adapting to changing priorities and deadlines
Establishing and maintaining effective working relationships
Ability to handle confidential information with discretion
Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence.

Nice To Haves

Some experience in an office environment may be preferred but not always required

Responsibilities

Provides exemplary customer service by phone, in-person, or email, and serves as the first point of contact for guests, visitors, and employees. Addresses any questions or concerns; refers callers or visitors to other services and/or resources when appropriate.
Performs administrative support functions for multiple departments and managers, including data management for programs and activities related to the organization.
Assists in and/or prepares correspondence, reports, bids, purchase orders, contracts, billing, and other documents related to ongoing programs and activities.
Assists with business processes including detailed budget tracking and maintenance.
Maintains the electronic records filing system and serves as a member of the agency-wide records liaison team.
Prepares agendas, meeting minutes, forms, reports, spreadsheets, tables, and other department-related documents.
Oversees departmental purchasing including travel-related expenses and supplies.
Performs purchasing card reconciliation and review.
Coordinates events and related travel arrangements, as assigned.
Assists in maintaining fleet vehicles by addressing any complaints and scheduling required maintenance.
Performs related work as required.