Administrative Assistant I

Adams State University • Alamosa, CO

1d • Onsite

About The Position

This position exists to support the administrative functions of the Undergraduate Admissions Office which consists of the Director of Admissions, Associate Director of Admissions, Assistant Director of Communications, Administrative Assistant III (Admissions File Processor), 5-6 Admissions Counselors (located both onsite and offsite), an Articulation Coordinator, and a team of 6-12 Student Ambassadors. This is a permanent, part-time .50 FTE (20hrs/wk) benefits eligible position.

Requirements

• Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.
• One (1) year of relevant experience in an occupation related to the work assigned to this position
• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Nice To Haves

• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Experience answering multi-line phones and managing voice mail.
• Experience using databases and spreadsheets.
• Proficiency with technology, including Microsoft, Excel and Google solutions.
• Ability to prioritize and complete tasks.
• Strong attention to detail and accuracy in maintaining records
• Must be able to work in a team environment.

Responsibilities

• Support with incoming admissions applications
• File processing and creating new student files
• Creating applications in Workday for Direct Admissions
• Updating Common Applications
• Preparing and mailing admissions packets to newly admitted students
• Data entry, validating and testing (Workday, other systems)
• Support the Director of Admissions, Associate Director of Admissions and the Assistant Director of Communications with data entry, data validation and data testing in the RAD (Recruiting and Admissions) area of Workday and any other future CRM software implementations.
• Exporting data to Excel and or Google sheets for organizing and summarizing data.
• Answering phones
• Responding to emails
• Assisting with outbound dialing campaigns
• Coordinating food and room reservations for on campus events
• Assuring outside memberships and associations are paid for and contracts are up to date
• Liaising with finance on any required travel and expense invoices from team members
• Assisting with outbound mailings
• Assuring all office supplies and swag room inventory is purchased and stocked.

Benefits

• medical, dental, life and disability insurance, as well as a comprehensive leave program.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed