Administrative Assistant I

State of Illinois•Springfield, MO

8d•Hybrid

About The Position

The Illinois Department of Public Health is seeking a highly motivated individual to serve as an Administrative Assistant supporting the Plumbing Licensing Program. Performs highly responsible administrative staff functions for the Program. Processes license applications and assists staff and industry with problem solving technical and licensure process issues. Under general direction of the Plumbing Program Manager, performs highly responsible administrative staff functions for the Plumbing and Water Quality Section. Serves as working supervisor. Performs high level administrative functions to support Health Protection activities and mandates. Serves as office manager. Attends and completes mandatory knowledge-based and practical training required by the Office of Health Protection standard operating procedure and program requirements. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Nice To Haves

Two (2) years of experience supervising office practices and procedures.
Two (2) years of experience exercising independent judgment and discretion in implementation of policies and procedures.
One (1) year of experience directing and training support staff.
Two (2) years of experience communicating directly with the public and regulated entities.
Two (2) years of experience with Microsoft software products including Word, Excel, PowerPoint, etc.

Responsibilities

Performs highly responsible administrative staff functions for the Program.
Processes license applications.
Assists staff and industry with problem solving technical and licensure process issues.
Serves as working supervisor.
Performs high level administrative functions to support Health Protection activities and mandates.
Serves as office manager.
Attends and completes mandatory knowledge-based and practical training required by the Office of Health Protection standard operating procedure and program requirements.
Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental and vision plans.
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources