Administrative Assistant I

Clark Pacific • West Sacramento, CA

22h • $48,214 - $62,691

About The Position

This role requires a high level of professionalism and confidentiality. The Administrative Assistant will be responsible for managing the front office, including greeting visitors, answering calls, and maintaining the appearance of the lobby and boardroom. Key duties include ordering and setting up catering for meetings and events, managing travel requests, maintaining kitchen and common areas, and supporting various departments with tasks such as data entry, expense reconciliation, and document preparation. The position also involves maintaining inventory of supplies and beverages, and performing other assigned duties.

Requirements

• Proven hands-on, get-it-done mindset.
• Proactive critical thinker who has the ability and initiative to assess future needs and identify potential solutions.
• Professional and inviting personality with superior customer service skills in person, on the telephone, and through email/instant messaging.
• Exceptional communication skills, both written and verbal, as well as the ability to effectively listen and engage with all levels of the organization.
• Builds strong relationships; engages and motivates teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
• Excellent organization skills to drive topics with multiple stakeholders/interests.
• Exceptional time and stress management; maintains composure in high pressure situations.
• Problem solving skills that aim to remedy and prevent reoccurrence.
• Comfortable escalating issues while maintaining positive relationships with team members and other organizations.
• Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values and core competencies of Clark Pacific to others.
• Able to exercise appropriate discretion when handling confidential and/or sensitive information.
• Process oriented, possesses business acumen and knowledge of workflows to assist in process improvement and documentation.
• Display willingness and interest in increasing responsibilities if the situation requires or the opportunity presents itself.
• Proficient with Microsoft Excel, and Microsoft Office Suite programs, including Office 365 and Teams.
• Exceptional skill with Microsoft Outlook.
• Aptitude for learning new software tools.
• Valid CA Driver’s License is required.

Nice To Haves

• Minimum of 3 years’ experience in an administrative position is strongly preferred.
• Familiarity with construction/manufacturing industries is preferred.

Responsibilities

• Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information.
• Order, set up, and take down of catering for meetings and events; catering orders for Lunch and Learn events.
• Timely booking, tracking, and communication of field travel requests.
• Manage front office, including responding to and directing all calls made to Clark Pacific, greeting and directing visitors and maintaining the professional appearance of the front lobby and boardroom space.
• Maintain cleanliness and functionality of the kitchen/common area, including making coffee, cleaning the coffee pots, loading and unloading the dishwasher, and stocking kitchen supplies.
• Maintain orderliness of storage rooms, keeping an inventory of content, and request replenishment when needed.
• Maintain beverage and coffee inventory in executive workspaces.
• Support projects and initiatives of various departments which may include but are not limited to, data entry, expense report reconciliation, document preparation, and printing.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed