Administrative Assistant I

Amador County•Jackson, CA

2d•Onsite

About The Position

Under immediate supervision, performs routine clerical and administrative duties; directs calls and visitors; performs data entry; types memos and correspondence; provides information and assistance to the public; and performs related duties as required. This is the entry level in the Administrative Assistant series. This class is distinguished from the Administrative Assistant II by the performance of the more routine tasks and duties assigned to positions within the series. As experience is acquired, the employee performs with less immediate supervision. Assignments are generally limited in scope and are performed within a procedural framework.

Requirements

Knowledge of modern office practices, including computers and specialized software.
Knowledge of English grammar, vocabulary, spelling, and punctuation.
Knowledge of recordkeeping and filing practices.
Knowledge of principles and practices of customer service.
Knowledge of methods and techniques of typing correspondence, documents and spreadsheets.
Ability to learn the basic principles of the automated systems used in the department.
Ability to type with speed and accuracy.
Ability to learn the operations of assigned department or unit.
Ability to perform routine typing and filing duties.
Ability to respond to citizen’s questions and direct to other staff as necessary.
Ability to enter data accurately into automated system.
Ability to handle and process confidential and sensitive information.
Ability to effectively communicate both orally and in writing.
Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
Ability to understand and carry out oral and written directions.
High school diploma or GED equivalent.
One (1) year of office/clerical experience.
Possession of an appropriate California Driver's License issued by the California Department of Motor Vehicles.

Responsibilities

Performs routine clerical duties in assigned area.
Assists the public in person at front counter or by phone.
Schedules appointments.
Answers inquiries related to department services, programs, and operations.
Types and prepares a variety of forms, letters, memos, reports and related documents.
Assists in preparing notices, reports, flyers, letters, or other documents and information.
Compiles data and maintains forms and spreadsheets.
Opens and process incoming mail.
May assist in receiving and processing applications.
Maintains files and records.
Performs related duties as required.