Administrative Assistant I - 55012371

State of Florida•DeLand, FL

2d•Onsite

About The Position

This position will assist in managing the overall administrative functions of the Intermodal Systems Development Office. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Skills in written and verbal communication.
Skills in reading, interpreting, communicating applicable rules, regulations, policies, and procedures.
Ability to collect data relating to administrative functions such as human resources, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Must respond to emergencies.

Responsibilities

Assists in managing the overall administrative functions of the Office/Section.
Assists in planning, coordinating, and organizing work assignments and projects.
Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.
Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents.
Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
Processes purchasing card charges in Works according to procedure.
Reviews and distributes mail.
Processes correspondence and requests for staff and management.
Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.
Coordinates, schedules, and sets up conferences and meetings for the Office/Section.
Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies and procedures.
Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements.