Administrative Assistant I

Cook Group • Bloomington, IN

2d

About The Position

The Administrative Assistant 1 provides high-level administrative support for assigned Leadership as well as back-up support for current administrative staff.

Requirements

• High school diploma or equivalent required.
• Extensive working knowledge of Microsoft Windows Office and Outlook (ie Excel, PowerPoint and Word).
• Experience producing spreadsheets and other computer-generated data analysis reports.
• Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training.
• Experience performing multiple projects simultaneously with minimal direction/supervision.

Nice To Haves

• Previous office experience (3 - 5 years) and/or Associate's Degree in Business Administration or related field preferred.

Responsibilities

• Answer phones/screen calls & manage/maintain management calendars.
• Make travel arrangements for team.
• Arrange teleconference calls and webcasts.
• Compile numerical or statistical data.
• Schedule meetings or appointments/conference rooms.
• Write business correspondence.
• Maintain records, reports or files.
• Manage expense reporting for team.
• Attend meetings in order to record minutes when requested.
• Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software.
• Compile, transcribe, and distribute minutes of meetings.
• Prepare agenda for visitors and coordinate travel.
• Ability to maintain confidential information.
• Prepare responses to correspondence containing routine inquiries.
• File and retrieve corporate documents, records and reports.
• Prepare agendas.
• Open, sort,distribute incoming correspondence, including faxes & email.
• Ability to maintain confidential information.
• Back-up for front desk coverage at P48 and other facilities as requested.
• Back-up for the switchboard as requested.
• Willingness to utilize AI tools such as Claude and ChatGPT
• Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth.
• Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED