Administrative Assistant I

IFF•Pryor, OK

6d•Onsite

About The Position

The Administrative Assistant provides administrative and clerical support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to communication, recordkeeping, scheduling, purchasing support, and general office administration. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Requirements

High School Diploma or GED required.
2+ years of administrative, clerical, or office support experience preferred.
Experience with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Attention to detail and accuracy.
Ability to prioritize multiple tasks and meet deadlines.
Professional demeanor and customer-service orientation.
Strong problem-solving skills and initiative.
Ability to maintain confidentiality and handle sensitive information.
Proficiency in Microsoft Office Suite and other business software.
Ability to sit, stand, and use standard office equipment for extended periods.
Occasional lifting of office supplies and materials up to 25 pounds.

Nice To Haves

Associate degree in Business Administration or related field preferred.
Experience working in a manufacturing, logistics, supply chain, or corporate environment is a plus.

Responsibilities

Provide day-to-day administrative support to management and staff.
Prepare, edit, and maintain correspondence, reports, presentations, and other documents.
Manage calendars, schedule meetings, and coordinate appointments.
Organize and maintain physical and electronic filing systems.
Answer and direct incoming phone calls, emails, and visitor inquiries.
Maintain office supplies inventory and coordinate replenishment as needed.
Assist with office equipment maintenance and vendor coordination.
Coordinate conference room scheduling and meeting logistics.
Maintain accurate records and databases.
Assist with data entry and document control activities.
Prepare and distribute reports and departmental communications.
Ensure records are maintained in compliance with company policies.
Process incoming and outgoing mail and packages.
Support invoice processing and record retention.
Coordinate administrative aspects of company events and meetings.
Serve as a professional point of contact for internal and external stakeholders.
Respond to requests and inquiries in a timely manner.
Support onboarding activities and administrative HR processes as assigned.