Administrative Assistant I

DHL (Supply Chain)•Canal Winchester, OH

About The Position

Provide personal secretarial services and administrative assistance, exercising initiative and judgment regularly. Work independently under the general direction of the General Manager, providing administrative and clerical support in areas including records management, billing, payroll, and personnel records. Provide advanced administrative support for senior management and courteous, responsive, and accurate information to associates. The role supports site performance and customer requirements through administrative coordination, financial and payroll processes, records and communications management, meeting and travel arrangements, and assistance to associates. The position is scheduled for 1st shift, Monday through Friday, 8 AM to 5 PM, and pays $53,500 annually.

Requirements

High school diploma or equivalent.
Two years of experience using MS Excel, MS Word, and an email system.

Nice To Haves

Three years of related experience preferred.
Two years of accounts receivable and accounts payable experience preferred.

Responsibilities

Manage accounts payable and accounts receivable, including obtaining purchase orders, validating and processing invoices, and contacting vendors about discrepancies.
Review, transmit, and manage weekly payroll; reconcile any issues.
Assist the General Manager with the month-end close process.
Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed.
Use judgment and initiative to determine approaches or actions in non-routine situations.
Screen telephone calls and visitors, redirect inquiries when appropriate, and provide callers with detailed, courteous information about the manager’s area and company policies, practices, and operations.
Handle highly confidential administrative details and make independent decisions as needed.
Prepare confidential and specialized reports, including financial data, and produce reports, presentations, proposals, and other documents.
Maintain filing systems, including confidential records, and establish, maintain, and revise the supervisor’s files when necessary.
Maintain the manager’s calendar; schedule meetings and appointments; arrange travel and hotel accommodations; and compile and submit expense reports.
Open and review mail directed to management, respond to routine inquiries, determine which items can be delegated, and forward appropriate items to the manager.
Use technical and business vocabulary and maintain detailed knowledge of company operations, organizational procedures, and personnel.
Coordinate high-level meetings with associates, business units, and customers.
Serve as a central communication point for associates regarding human resources and associate relations matters.
Delegate routine work to one or two clerical associates.
Follow up with subordinate managers on delegated assignments, including their status and completion.
Operate office equipment, including fax machines, copiers, printers, and binding machines.