Administrative Assistant I

Stellar • Jacksonville, FL

6d

About The Position

The Administrative Assistant will provide essential support to ensure the smooth functioning of the office. The role involves a wide range of administrative tasks and requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously. The ideal candidate is proactive, adaptable, and able to work independently as well as part of a team. Responsibilities include managing schedules, handling correspondence, preparing reports, and coordinating office activities. The Administrative Assistant plays a vital role in maintaining an efficient and productive work environment and contributing to the organization's overall success.

Requirements

• High school diploma or equivalent.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Strong organizational and time management skills, including the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Experience with office management systems and procedures.
• Strong interpersonal skills and ability to work in a team.
• Discretion and trustworthiness in handling confidential information.
• Ability to work independently with minimal supervision.
• Familiarity with booking travel arrangements and scheduling meetings.
• Ability to travel occasionally to attend meetings, trainings, and events.

Nice To Haves

• Additional qualifications in office administration.

Responsibilities

• Manage and coordinate schedules and appointments.
• Handle incoming and outgoing correspondence.
• Prepare and compile reports and presentations.
• Review and submit field employee timesheets.
• Maintain labor hour logs for subcontractors.
• Manage travel and expense reporting.
• Order field-related safety supplies.
• Coordinate office activities and events.
• Maintain filing systems and records.
• Assist in the preparation of meetings and conferences.
• Manage office supplies and equipment inventory.
• Provide general administrative support to staff and management.
• Ensure confidentiality and security of sensitive information.
• Perform other duties as assigned.

Benefits

• Paid Time Off, accruing 15 days (120 hours) within the first year of service.
• Paid holidays.
• Medical, dental, and vision insurance options.
• Tax-advantaged accounts, including HSA, FSA, and Dependent Care FSA.
• Company-paid life and disability insurance.
• 401(k) with company match and immediate vesting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED