Administrative Assistant I - 14 hour/week

City of Kenai • Kenai, AK

10d • Onsite

About The Position

The Administrative Assistant I is an office assistant position that provides clerical functions within the police department. The Assistant performs duties related to management of digital records working under the direction and supervision of the Evidence Custodian. The position requires daily contact with City employees and some contact with outside agencies and the general public as well as the ability to operate City vehicles in support of essential job functions. Note: This position is scheduled for 14 hours/week and is not eligible for benefits.

Requirements

• Possess a high school diploma or equivalent.
• The applicant (or employee after hire) must pass a criminal background check and other background investigations to meet security requirements for using networks and protected databases.
• The applicant must be eligible to obtain and maintain a security clearance for the Alaska Public Safety Information Network (APSIN).
• Possess or obtain a valid Alaska driver’s license within thirty (30) days of employment and prior to operating a City vehicle.
• Applicants will be required to submit a Division of Motor Vehicles record upon request.

Nice To Haves

• Clerical experience working in police or other criminal justice agency.
• Experience working with state and national criminal justice databases.
• Experience with Alaska Statutes, Alaska Administrative Code, and legal discovery rules governing criminal and civil cases.
• Experience in clerical work including working with various computer software applications.

Responsibilities

• Assist the Evidence Custodian in receiving, cataloging, and properly storing incoming evidence, safekeeping and found property items, including firearms/weapons, drugs and drug paraphernalia, currency, clothing, digital/analog media, graphic documents, and biological and other hazardous materials.
• Utilize computer systems and software applications to handle the intake, transfer, storage and disposal of digital evidence files.
• Prepare police records for release to the public or other entities. This will include redaction of documents and redaction of digital media utilizing software solutions and outside vendors.
• Maintain a chain of custody for items processed into and out of evidence storage/safekeeping.
• Assist the Evidence Custodian in the disposal of evidence/property as required by state and local regulations.
• Transfer evidence to the State Scientific Crime Detection Laboratory or other labs as directed by the Evidence Custodian.
• Provide administrative support for various functions and operations of the Kenai Police Department.
• Maintain a variety of documents, forms, records, files and databases, including logs, alphabetical and numerical files, report forms, statistical data, and correspondence using correct English spelling, punctuation, and grammar.
• Provide information and respond to public or agency inquiries, including police records in accordance with state and federal laws; testify in court regarding preparation of evidence and discovery material.
• Perform purchasing duties in accordance with City policies and procedures.
• Maintain compliance with OSHA Bloodborne Pathogen Standards.
• Establish and maintain effective working relationships with government agencies, vendors, City employees, and the general public.
• Maintain strict confidentiality of privileged communications and information and comply with privacy laws and regulations.
• Attend Department training programs.
• Have regular, reliable, and predictable attendance at work.
• Perform other duties as assigned.

Benefits

• This is a part-time position that is not eligible for City-sponsored benefits, including medical and hospital insurance, annual leave, or holiday pay.
• Employees working less than 15 hours per week are excluded from participation in the State Public Employee’s Retirement System (PERS).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED