Administrative Assistant - 37.5 HRS/WEEK

Philadelphia College of Osteopathic Medicine•Philadelphia, PA

3d•Onsite

About The Position

The Administrative Assistant will perform essential duties and responsibilities to support the Biomedical Sciences department. This role involves assisting with departmental functions such as strategic and academic planning, budgeting, and reporting. The incumbent will be responsible for accurate data entry into databases and systems, scheduling and attending meetings with a high level of confidentiality, creating agendas and minutes, implementing process improvements, and managing event planning for the department. Other related duties may be assigned.

Requirements

Minimum two years’ experience in a similar administrative support role, preferably in a higher education setting.
High level of computer proficiency in word processing, excel spreadsheet, presentations, email, and virtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.
High level customer service.
Strong planning and organizational skills.
Critical thinking skills.
Strong communication skills, including written, verbal, and interpersonal.
Strong collaboration skills.

Nice To Haves

Experience with Smartsheet is preferred but not required.

Responsibilities

Assist with collecting or compiling information to complete key department functions, including strategic and academic planning, budgeting, and reporting.
Enter data and information into databases and systems accurately and timely, including student data and course details.
Schedule and attend meetings, maintaining confidentiality, and creating agendas and minutes.
Implement quality, service, and process improvement initiatives.
Manage all facets of event planning for the department.
Perform other role-related duties as assigned or requested.