Administrative Assistant I

Arizona Department of Administration • Phoenix, AZ

32d • Hybrid

About The Position

The Arizona Attorney General’s Office Child and Family Protection Division/Appeals Section is seeking an Administrative Assistant I. The position will provide administrative support to Staff Leadership, Assistant Attorney's General, and legal support staff under the direction of their supervisor. The position will perform a variety of administrative tasks such as picking up and distributing the section's mail, filing, timely scanning and dissemination of information to the appropriate staff, copying, data entry into the case management system Legal Files, and is responsible for routine correspondence and reports. The position is also responsible for organizing and maintaining the data related to their case assignments, which include validating data, calendars, contact legal entities in requesting confidential legal documents, deadlines and assignments. Regular attendance is required in this position. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Requirements

• Knowledge of Microsoft Office software
• Knowledge of the principles and practices of administration.
• Ability to apply administrative operations under limited supervision and fast-paced environment.
• Ability to analyze and resolve average to difficult problems.
• Ability to prioritize.
• Ability to communicate orally and in writing.
• Ability to plan, analyze a variety of activities and establish appropriate priorities.
• Skill in oral and written communications.
• Experience in compiling data and incorporation of data in written reports.
• Perform detailed work with a high degree of accuracy within stringent deadlines.
• Prioritize effectively.
• Demonstrate clear communication orally and in writing.
• Ability to learn basic Appeals and family law.
• Ability to work with interruptions and adapt to changing priorities.
• Ability to work within stringent deadlines to complete work assignments.
• Ability to work as part of a team.
• Ability to perform detailed work in a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information.
• The ability to generate databases/spreadsheets and word processing documents as desired.
• Travel may be required for this position.
• A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Research various databases and websites to obtain and validate case status and obtain information pertaining to case litigation, as it pertains to appeals; responsible for appropriate scanning, and data entry into case management system.
• Appropriately maintains and dockets all calendar events, deadlines and case activities within the case management system to ensure accurate reflection of case activity and status.
• Interaction with the client agencies, appellate attorney's, Attorney General Office employees, private counsel, various courts and the general public.
• Preparing and organizing case files in accordance with essential procedures.
• Preparation of standard reports and correspondence related to case activity and assignments.
• Other duties as assigned as related to the position.

Benefits

• Sick leave
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed