Administrative Assistant I - Kauai

State of Hawai'i•Island of Kauai, HI

3d•Onsite

About The Position

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations. An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization. The Administrative Assistant I serve as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.

Requirements

Must be a citizen, national, or permanent resident alien of the United States, or eligible under federal law for unrestricted employment in the United States.
Six (6) months of work experience which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
Keyboarding/typing proficiency of 40 net words per minute (for some positions).
Ability to take and transcribe dictation accurately at 80 net words per minute (for some positions).

Nice To Haves

Ability to use computers and word processing and/or other software applications.
Possession of a valid driver's license (for some positions).

Responsibilities

Perform secretarial services as a primary work assignment.
Provide minor administrative, clerical and related services for a program manager.
Speak and act for the manager or administrator served in delegated matters to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.
Serve as a secretary to a manager of a program and organization of modest complexity.
May supervise and participate in performing complex clerical work.
Perform other duties as required.