Administrative Assistant I-Multi-Specialty

Mount Sinai Health Systems•New York, NY

5h•$22 - $35

About The Position

The Administrative Assistant I provides administrative support to one or more individuals, a department, or a division and assists a supervisor with routine personnel, budget, and operational matters. The role typically reports to a manager, director, or division head. Duties may include coordinating communications and office activities; preparing and maintaining budgets, expense records, and documents; arranging travel; handling mail and telephone inquiries; and providing patient- and employee-related administrative support as needed.

Requirements

Associate degree in Secretarial Science or a related field, or a high school diploma/GED plus two years of related experience.
Two to three years of administrative or medical office experience.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Transmit written and oral requests, messages, and instructions between the supervisor and departmental staff.
Assist with budget preparation and monitor and maintain expense records for variance reporting.
Plan and coordinate logistics for meetings, office activities, forums, and conferences.
Review and revise brochures, announcements, and other informational materials; draft, edit, and format flyers, leaflets, and letters.
Prepare meeting minutes, agendas, correspondence, statistical reports, tables, and other documents, and transcribe dictation as needed.
Prepare and follow up on purchase orders, change orders, check requests, and petty cash vouchers.
Process and follow up on tuition and other reimbursement forms for assigned staff.
Make travel arrangements and accommodations, and prepare travel reimbursements and expense reports.
Screen and prioritize incoming mail, respond where appropriate, and distribute mail requiring attention to the appropriate individuals.
Screen telephone calls, answer routine inquiries, or refer callers to the appropriate individual.
May screen and schedule patient appointments and referrals for special testing or doctor visits, and maintain patient billing records for submission.
May maintain employee and/or patient files.
May assist with payroll processing and/or maintain the department's PTO system.
May track staff professional license expiration dates and notify staff of upcoming expirations.
Perform other related duties.