Administrative Assistant I

Sound Generations • Seattle, WA

28d • Onsite

About The Position

Sound Generations is a comprehensive non-profit organization that serves older adults and people with disabilities in King County. Our mission is to partner with older adults to provide accessible and inclusive services so they can age their way. We are seeking an Administrative Assistant to join Ballard Senior Center, the friendly center where all are welcomed, supported, and appreciated. The Administrative Assistant will provide organized and effective administrative support, program support, customer service and systems support to the Ballard Senior Center. This is a multi-dimensional position where you will be able to stretch your skills by working with various individuals and different projects at the senior center.

Requirements

• HS Diploma/GED AND Two (2) years of related experience
• Ability to lift to 30 pounds occasionally.

Responsibilities

• Organize and perform administrative support for the program or department to achieve efficient use of information, equipment, and resources.
• Provide customer/client service and general office support including reception, calendaring, data entry, copying, scanning, faxing, filing, etc.
• Utilize word processing, spreadsheet, database, and online applications to collect and update data. Create and distribute reports.
• Compose and distribute appropriate forms, materials, and publications when needed such as partnering with staff to develop marketing materials for fundraisers and events.
• Coordinate and manage bulk mailings, route incoming and outgoing mail.
• Maintain mailing lists, client contact information, and related information.
• Maintain confidentiality and information security by adhering to client record and retention policies.
• Communicate effectively and accurately with program and organizational staff and external representatives and agencies.
• Schedule and support program and department volunteers.
• May provide other program and department related support as needed.
• Participate in mandatory program and organizational activities, meetings and trainings.
• Demonstrate an eagerness to learn and enhance skills that promote diversity, equity and inclusion. Participate in events related to understanding institutional racism and other forms of oppression.
• Regular and satisfactory attendance and punctuality.
• Assume and effectively discharge other related duties as assigned.

Benefits

• Great Medical, Dental, Vision, Life and Disability insurance coverage.
• Employer paid 401k plan.
• 3 weeks paid vacation. Plus, paid sick leave, 2 personal days and 11 paid holidays.
• Health Savings Account, Flexible Spending Account, Commuter benefits and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED