Administrative Assistant I - Dermatology

Mount Sinai Health System•New York, NY

12d

About The Position

The Administrative Assistant I provides administrative support services for one or more individuals, a department, or a division. The role assists a supervisor with routine personnel, budget, and other operational details and typically reports to a manager, director, or division head. This position is within the Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai, which delivers dermatologic care and advances dermatology through research and education.

Requirements

Associate degree in Secretarial Science or a related field, or a high school diploma/GED plus two years of related experience.
Two to three years of administrative or medical office experience.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Serve as an intermediary between the supervisor and departmental staff by transmitting written and oral requests, messages, and instructions.
Assist with budget preparation and monitor and maintain expense records for variance reporting.
Assist with planning and logistical coordination of meetings, office activities, forums, and conferences.
Review and revise informational materials regarding program or departmental operations as needed; draft, edit, and format flyers, leaflets, and letters.
Prepare meeting minutes, agendas, correspondence, statistical reports, tables, and other documents, and transcribe dictation as needed.
Prepare and follow up on purchase orders, change orders, check requests, and petty cash vouchers.
Process and follow up on tuition and other reimbursement forms for assigned staff.
Make travel arrangements and accommodations and prepare travel reimbursements and expense reports.
Screen and prioritize incoming mail, respond where appropriate, and distribute items requiring attention to the appropriate individuals.
Screen telephone calls, answer routine inquiries, or refer callers to the appropriate individuals.
May screen and schedule patient appointments, arrange referrals for special testing or doctor visits, and maintain patient billing records for submission.
May maintain employee and/or patient files.
May assist with payroll processing and/or maintain the department's PTO system.
May track staff professional license expiration dates and notify staff of upcoming expirations.
Perform other related duties.