Administrative Assistant I - Dermatology

Mount Sinai Health System•New York, NY

11d

About The Position

The Administrative Assistant I provides administrative support services for one or more individuals, a department, or a division in the Kimberly and Eric J. Waldman Department of Dermatology at the Icahn School of Medicine at Mount Sinai. The role assists a supervisor with routine personnel, budget, and other operational details and typically reports to a manager, director, or division head. The Department of Dermatology is dedicated to delivering comprehensive dermatologic care, advancing dermatology through research and education, preparing future leaders, and providing cutting-edge, cost-effective treatment.

Requirements

Associate degree in Secretarial Science or a related field, or a high school diploma/GED plus two years of related experience.
Two to three years of administrative or medical office experience.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Serves as an intermediary between the supervisor and departmental staff by transmitting written and oral requests, messages, and instructions.
Assists with budget preparation and monitors and maintains expense records for variance reporting.
Assists in planning and coordinating the logistics of meetings, office activities, forums, and conferences.
May review and revise brochures, announcements, and other informational materials about program or departmental operations.
Drafts, edits, and formats materials such as flyers, leaflets, and letters.
May prepare meeting minutes, agendas, correspondence, statistical reports, tables, and other documents, and transcribe dictation as needed.
Prepares and follows up on purchase orders, change orders, check requests, and petty cash vouchers.
Processes and follows up on tuition and other reimbursement forms for assigned staff.
Makes travel arrangements and accommodations, and prepares travel reimbursements and expense reports.
Screens and prioritizes incoming mail, responds where appropriate, and distributes mail requiring attention to the appropriate individuals.
Screens telephone calls, answers routine inquiries, or refers callers to the appropriate individual.
May screen and schedule patient appointments, coordinate referrals for special testing or doctor visits, and maintain patient billing records for submission.
May maintain employee and/or patient files.
May assist with payroll processing and/or maintaining the department's PTO system.
May track expiration dates of staff professional licenses and notify staff of upcoming expirations.
Performs other related duties.