Administrative Assistant I (Part-Time)

City of Burlington•Burlington, WI

6d•Onsite

About The Position

This is a part-time position typically working 20 hours per week with flexible scheduling. The starting wage for this position is $20.44/hour. A City of Burlington Employment Application form is required to be submitted as part of this position recruitment. This form may be obtained from the provided link. The role performs routine clerical and administrative work, including answering phones, photocopying, customer assistance, cashiering, data processing, records management, and light bookkeeping. It also involves serving as a cashier for utility payments, responding to inquiries, assisting with procurement of department materials and supplies, operating office machines, managing mail, composing and editing correspondence, inputting data, preparing records, maintaining filing systems, and scheduling appointments.

Requirements

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.
Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
Working knowledge of computers and electronic data processing.
Working knowledge of modern office terminology, practices and procedures.
Some knowledge of bookkeeping and accounting principles and practices.
Ability to maintain clerical records and prepare reports from such records.
Ability to make minor decisions in accordance with ordinances, regulations and departmental policies and procedures.
Ability to prepare effective correspondence on routine matters and to perform routine office management details with only general supervision.
Skill in operation of listed tools and equipment.
Ability to perform cashier duties accurately.
Ability to effectively meet and deal with the public.
Ability to communicate effectively verbally and in writing.
Ability to handle stressful situations.
Possession of a valid driver’s license is required.

Nice To Haves

Courses from a Vocational/Technical school in standard software applications is desirable.

Responsibilities

Performs routine clerical and administrative work in answering phones, photocopying, receiving the public, providing customer assistance, cashiering, data processing, records management, and light bookkeeping.
Serves as cashier including receipting of various utility payments; posting monies to appropriate account.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Operates listed office machines as required.
Receives, stamps, and distributes incoming mail, processes outgoing mail.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.
Prepares records such as notices, minutes, and resolutions.
Establishes and maintains filing systems, control records and indexes using moderate independent judgment.
Maintains inventories and orders office supplies and materials, maintains departmental personnel records.
Schedules appointments and performs other administrative and clerical duties.
Issues routine non-technical permits and licenses.
Operates a vehicle to run departmental errands.
Serves as a member of employee committees as assigned.