68026229 - ADMINISTRATIVE ASSISTANT I

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The Agency for Health Care Administration (AHCA) is Florida’s chief health policy and planning entity. The Agency is responsible for the oversight and administration of the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities and empowering consumers through health care transparency initiatives. Under the direction of Agency Secretary Harris, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. The General Counsel’s Office provides support to the Agency to assist with carrying out its mission. AHCA invites you to apply to become an essential member of our team. As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

Requirements

• One year of administrative experience is required.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and operational practices.
• Knowledge of data collection methods and techniques.
• Knowledge of effective communication principles and practices.
• Ability to collect, evaluate, and analyze data related to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare clear, accurate correspondence and administrative reports.
• Ability to interpret, understand, and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize effective problem‑solving techniques.
• Ability to plan, organize, and coordinate work assignments efficiently.
• Ability to work independently and manage multiple priorities.
• Ability to communicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.

Nice To Haves

• Preference may be given to candidates with legal experience.

Responsibilities

• Prepare a variety of legal documents and correspondence.
• Prepare trial exhibits and discovery responses.
• Monitor all assignments received by the attorneys.
• Set up, establish, organize, and maintain an efficient and complete filing system.
• Prompt and accurate handling of incoming and outgoing mail and faxes.
• Make travel arrangements and submit requests in travel system.
• Schedule meetings and other events as requested by attorneys.
• Schedule Court Reporters and other services as needed.
• Receive telephone calls and take messages as necessary.
• Field routine calls from the public.
• Assist other staff as needed.
• Other duties as assigned.

Benefits

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed