Administrative Assistant/HR Coordinator (Laclede)

Idaho Forest Group•Laclede, ID

2d•Onsite

About The Position

This fast-paced office administration role supports the site’s leadership team with general administrative duties. These duties include, but are not limited to: answering phones, greeting employees and visitors upon arrival, assisting in daily office functions, processing job requisitions by posting jobs, managing candidate communications, scheduling interviews, processing applications and day-to-day business and operational needs.

Requirements

2+ years of fast-paced Administrative office work
Proven ability to multitask and work in a fast-paced administrative capacity
Functional knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn other software, such as UKG Human Resources Information System
Good written and verbal communication skills
Valid Driver's License with acceptable driver’s history report for business errands
High School Diploma or equivalent
Self-driven work ethic with an appetite to learn and creatively solve problems
Strong attendance history; reliable

Nice To Haves

HRIS software experience highly desirable
Post High School education/certification/training is highly preferred
SHRM certification, or ability and willingness to achieve when qualified to apply
Experience with creative documents, graphics, etc is a plus!

Responsibilities

Responsible for general office admin duties, such as answering the phone, checking/processing mail, assisting walk-ins, ensuring adequate office supplies, ensuring the office is clean & orderly, conference rooms are ready for meetings, etc.
Assist with use of audio/visual equipment and teleconference equipment
Coordinate events such as picnics, birthdays, anniversaries, etc.
Run business errands as needed
Assist site Managers and Plant Manager with general administrative tasks and assignments
Support multiple departments with special projects
Complete all other duties as needed
Provide administrative support to the HR department by coordinating meetings and handling HR-related paperwork.
Assist the HR Manager with Recruitment, including ensuring job descriptions are properly formatted, posted & advertised, conducting initial candidate screenings, scheduling interviews with hiring managers, submitting job offers to candidates, processing candidates through the pre-employment process
Ensure the IT department is informed of the hardware and software needs for each job
Assist the HR Manager and hiring managers with employee onboarding
Maintain accurate and confidential human resource files, including personnel, benefits, medical, payroll, recruiting and affirmative action
Notify non-selected candidates and follow disposition coding within the HRIS system
Be a resource for employees to support them with various needs
Assist HR manager with processing bi-weekly payroll
Administer and coordinate activities for employee engagement activities & wellness initiatives
Maintain confidentiality with personnel situations