Administrative Assistant - HR Assistant

Kaidi•Grand Haven, MI

12d•$22 - $30•Onsite

About The Position

Administrative Assistant - HR Assistant Posit ion Summary Do you want to... Play a key role in starting up a new manufacturing plant? Serve as the administrative backbone for Operations, Engineering, HR, Sales/Marketing, and Finance Coordinate recruiting logistics and onboarding documentation to help build a strong workforce Help build efficient administrative processes in a growing manufacturing environment? We are seeking a highly organized and dependable Administrative / HR Assistant to support daily operations within our manufacturing facility. You'll be the backbone of administrative functions-helping coordinate paperwork, maintain records, support internal communication, and assist cross-functional teams across the shop floor and front office. If you thrive in a fast-paced, hands-on environment and have a knack for details, you'll be a great fit. About Us Join us in bringing Grand Haven's newest manufacturing facility to life! Kaidi LLC is a Smart Office division of Kaidi Electrical, and we produce inline actuators and understructure assemblies for height-adjustable desks. Kaidi's products are widely used in smart homes, intelligent offices, and other businesses globally. Kaidi stands at the forefront of the linear drive industry. We are building up our manufacturing capacity, and you will be on the ground floor, helping shape the company's direction from its earliest stages. You will be surrounded by a team passionate about creating something new and innovative. The pace is fast, the work is meaningful, and every contribution counts. At Kaidi, you're not just filling a role-you're building a vision. If you're excited about seeing tangible results from your work, and you thrive in a dynamic environment where growth is constant, joining Kaidi could be the journey of a lifetime!

Requirements

3+ years of administrative experience, preferably in a manufacturing or industrial setting
Prior experience supporting HR or recruiting functions strongly preferred
Strong computer skills, including Microsoft Office (Word, Excel, Outlook)
High level of discretion and ability to handle confidential information
Excellent organizational skills and attention to detail
Ability to multitask, prioritize, and communicate effectively with diverse teams
Comfortable in a shop-floor environment and working around production activities
High school diploma or GED required; associate degree preferred
Team player with demonstrated ability to work effectively with individuals at all organizational levels

Nice To Haves

Experience with ERP systems like SAP is a plus

Responsibilities

Provide administrative support to multiple teams including Operations, Engineering, HR, Sales/marketing, Finance, etc.
Manage the leadership team's calendars, design structured meeting agendas, record meeting minutes and provide action items
Answer and route incoming phone calls in a courteous, professional manner
Serve as a point of contact for internal and external inquiries, directing them to the appropriate departments
Greet and direct visitors, vendors, and new hires in a professional and friendly manner
Schedule meetings, coordinate training, coordinate travel, and prepare communications for manufacturing staff
Support full-cycle recruiting efforts including posting job openings, coordinating interviews, and assisting with candidate tracking
Coordinate pre-employment activities including background checks, drug screens, and onboarding documentation
Maintain employee files and ensure confidentiality of employee records
Assist with benefits enrollment documentation and employee change forms
Support training documentation, certification tracking, and compliance recordkeeping
Help coordinate employee engagement initiatives, recognition events, and company communications
Assist teams in creating and maintaining filing systems
Provide general clerical support including copying, scanning, and emailing