Administrative Assistant-HR and Finance
About The Position
Join a Mission That Matters At NCIA, meaningful work is sustained by strong systems and reliable operations. We are seeking an Administrative Assistant to support our Finance and HR teams, someone who values organization, precision, and consistency. This role is best suited for someone who enjoys being the operational backbone of a team. If you enjoy being the connector, the organizer, and the calm force that keeps things moving—this role is for you. What You’ll Do You’ll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.
Requirements
- High school diploma or equivalent required
- At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting
- Experience handling confidential information with discretion
- Familiarity with financial documentation and basic accounting practices
- Strong organizational skills and attention to detail
- Clear, professional, and kind written and verbal communication
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus
- Ability to manage multiple priorities with flexibility
- Independent and team-oriented work style
- Commitment to equity, respect, and continuous learning
Nice To Haves
- Associate degree or higher in Business Administration, Human Resources, Finance, or a related field preferred
Responsibilities
- Support Our People (Human Resources) Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
- Maintain confidential employee records with care and integrity
- Coordinate interviews, meetings, and HR-related activities
- Serve as a friendly point of contact for internal and external HR inquiries
- Support Our Operations (Finance) Help prepare and organize financial documents and reports
- Assist with payroll preparation by collecting and verifying employee information and timesheets
- Maintain accurate records for financial transactions and department databases
- Manage office supplies and resources for HR and Finance teams
- Be a Collaborative Partner Prepare correspondence, presentations, and reports
- Support special projects and cross-team initiatives
- Help implement internal policies and procedures
- Ensure compliance with organizational policies and applicable laws
- Bring ideas, curiosity, and problem-solving skills to a supportive team environment
Benefits
- Health, dental & vision insurance
- Health Savings Account with employer contributions
- 403(b) retirement plan with employer match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
