Administrative Assistant - Family Finding

Children's Network of Hillsborough•Tampa, FL

19h•Onsite

About The Position

The Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department.

Requirements

High school diploma or general education degree (GED) required
A minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience.
Exceptional leadership and communication skills, fostering collaboration across all organizational levels.
Possess a strong aptitude for analytical thinking and data-driven decision-making, they excel at solving complex problems and implementing effective solutions.
Proficient in project management, they adeptly handle multifaceted initiatives, ensuring deadlines are met and budgets are maintained.
Highly adaptable to fast-paced and dynamic environments, they prioritize tasks efficiently while leveraging operational software and tools to enhance productivity.
Strategic planning expertise and a commitment to fostering teamwork enable them to drive organizational success.
Valid driver’s license required, with proof of insurance
Driver’s license check is a requirement
Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
Drug Screening is a requirement
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the public.
Ability to speak effectively before groups of customers or employees.
Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations.

Nice To Haves

A.A. degree preferred

Responsibilities

Schedules department meetings, prepares agendas, and records minutes
Generation of staffing schedule
Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs
Oversees submission of requested documentation to various departments within the agency
Serve as a point of contact for internal and external stakeholders.
Communicate effectively with team members, providing information and support as needed.
Assist in the preparation of regular reports and summaries.
Support the planning and execution of departmental projects and events.
Assist in research and data collection for various projects.
Completion of monthly reports and maintaining trackers
General administrative duties to include filing, scanning, copying, redacting and mailing as required
Prepares routine correspondence as needed.
Maintain confidentiality of sensitive information.
Other duties may be assigned as special projects may be requested.