Administrative Assistant- Estimating

McGuire & Hester•Bay Area, CA

174d•$29 - $34

About The Position

McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical. In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community. An Administrative Assistant organizes all administrative functions of the Estimating Department to optimize efficiency and accuracy.

Requirements

Must be able to perform each essential duty satisfactorily.
Must be able to read and write in English
Understanding basic business math
Apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables
Ten-key by touch
Must type at least 50 wpm
Must be fluent in Google workspace
Individuals in this position will also need to be able to learn new technologies as they evolve or are implemented
The ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies

Nice To Haves

A.A. or Bachelor’s degree preferred
Previous construction experience preferred
Notary helpful but not required

Responsibilities

Ensures that original plans and specs are recorded and are properly filed in the job files
Order plans and specs as directed by the Vice President of Estimating or Operations Manager
After the bid, ensure that all information entered into bid database is complete and accurate; follow up with the estimator and owners as appropriate
Update bid, pre-bid, and bid run calendar
Organize weekly bid schedule, order plans and specs, subcontractor advertisement, DBE good faith efforts, follow up of unit price from other contractors and marketing database
Set up and distribute Smart Bid invitations
Meet all deadlines successfully
Understands the duties of the Vice President of Business Development and Vice President of Operations and assists in administrative duties whenever possible
Perform all required advertisements to subcontractors as required in a timely manner to ensure bid requirements are met
Internally help foster an efficient, productive, environment by getting to know coworkers
Reward and recognize others for their contributions to the company