Administrative Assistant, Equity Research

Royal Bank of Canada•New York, NY

19h•Onsite

About The Position

Administrative Assistant position supporting Equity Research. This role involves preparing expense reports, updating client contact databases, creating and editing PowerPoint presentations, correspondence, and reports using Microsoft Excel and Word. Production duties include printing, binding, and photocopying. The position also requires maintaining and improving filing systems, coordinating marketing activities such as travel arrangements and materials, and organizing meetings, conference calls, and luncheons. Additional duties include general administrative tasks, expense reporting, travel booking, filing, sorting mail, and other assigned duties. The role also requires proactively identifying operational risks and control deficiencies, reviewing and complying with Firm Policies, and promptly escalating identified issues to management and relevant risk control functions.

Requirements

2+ years experience working as an administrative assistant, supporting multiple people at various levels.
Computer proficiency in Microsoft Office, PowerPoint, Word, Excel, Adobe Acrobat.
Ability to deal with multiple projects and tight deadlines is crucial.
Experienced in office procedures and light bookkeeping.
Strong organizational abilities.
Detail oriented and able to work well in a team environment.
Displayed customer service focus.
Excellent communication skills (written and oral).
Able to take initiative and focus on productivity.

Responsibilities

Prepare expense reports using web-based reporting system.
Update and maintain client contacts in database.
Creation, editing and formatting of PowerPoint Presentations, correspondence and reports for internal and external clients.
Production duties include: printing, binding and photocopying.
Maintain and improve filing system.
Coordinate marketing activities including travel arrangements, marketing materials and marketing schedules.
Organize meetings, conference calls and luncheons; internally and externally.
Various general administrative duties.
Other administrative duties include: expense reports, booking of travel, organizing conference calls, filing, sorting mail and other assigned duties.
Proactively identify operational risks/ control deficiencies in the business.
Review and comply with Firm Policies applicable to your business activities.
Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions promptly.

Benefits

Competitive compensation
Flexible benefits
401(k) program with company-matching contributions
Health insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Paid-time off
Leaders who support your development through coaching and managing opportunities.
Ability to make a difference and lasting impact.
Work in a dynamic, collaborative, progressive, and high-performing team.
Opportunities to do challenging work.
Opportunities to build close relationships with clients.
Discretionary variable compensation program