Administrative Assistant - Equity Research

Jefferies Financial Group • San Francisco, CA

3d • Onsite

About The Position

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in New York. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, and the ability to work with many different personalities while under pressure.

Requirements

• Experience with Microsoft Word and Outlook is essential
• Administrative experience supporting multiple teams
• Ability to multi-task and anticipate team needs
• Bachelor’s degree

Nice To Haves

• SAP/Concur, Excel and PowerPoint experience is preferred
• Strong communication and organization skills and ability to maintain confidentiality, given the sensitive nature of our business

Responsibilities

• Provide high-level administrative support to senior management while supporting Analysts and their teams
• Scheduling calls and meetings and accurate calendaring
• Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals
• Assuring timely delivery of presentations ahead of meetings and marketing trips
• Creating and submitting Travel & Expense reports using Concur
• Support with event planning, booking, scheduling, and registering of guests
• Maintaining Analysts’ contact and distribution lists
• Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level