Administrative Assistant, Equity Research

RBC • New York, NY

2d • Onsite

About The Position

This is an Administrative Assistant position supporting Equity Research. The role involves preparing expense reports, updating client contacts, creating and editing PowerPoint presentations, correspondence, and reports, and handling production duties such as printing, binding, and photocopying. The position also includes maintaining filing systems, coordinating marketing activities, organizing meetings, and performing various general administrative duties. Additionally, the role requires identifying operational risks, complying with firm policies, and promptly escalating any identified issues.

Requirements

• 2+ years experience working as an administrative assistant, supporting multiple people at various levels.
• Computer proficiency in Microsoft Office, PowerPoint, Word, Excel, Adobe Acrobat.
• Ability to deal with multiple projects and tight deadlines is crucial.
• Experienced in office procedures and light bookkeeping.
• Strong organizational abilities.
• Detail oriented and able to work well in a team environment.
• Displayed customer service focus.
• Excellent communication skills (written and oral).
• Able to take initiative and focus on productivity.

Responsibilities

• Prepare expense reports using web-based reporting system.
• Update and maintain client contacts in database.
• Creation, editing and formatting of PowerPoint Presentations, correspondence and reports for internal and external clients.
• Production duties include: printing, binding and photocopying.
• Maintain and improve filing system.
• Coordinate marketing activities including travel arrangements, marketing materials and marketing schedules.
• Organize meetings, conference calls and luncheons; internally and externally.
• Various general administrative duties.
• Other administrative duties include: expense reports, booking of travel, organizing conference calls, filing, sorting mail and other assigned duties.
• Proactively identify operational risks/ control deficiencies in the business.
• Review and comply with Firm Policies applicable to your business activities.
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions promptly.

Benefits

• competitive compensation
• flexible benefits
• 401(k) program with company-matching contributions
• health, dental, vision, life, disability insurance
• paid-time off
• Leaders who support your development through coaching and managing opportunities.
• Opportunities to do challenging work.
• Opportunities to build close relationships with clients.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed