Administrative Research Assistant

Research Foundation of The City University of New York•New York, NY

2d•Remote

About The Position

The Excellence through Education Research Group at the City University of New York is seeking an administrator to support coordinating and implementing core research team operations. This position is fully remote. Specific tasks and duties vary over the lifecycle of research projects, and as the particular funded research projects may vary over time. However, most projects include the following duties: Research Support – assist with research planning, internal and external participant coordination data collection, including: Organize research materials and maintain digital files Manage participant communications and meetings Add and update references in Zotero Add and update information on the research group website Track and maintain research information for annual reports Manage transcriptions from interviews Financial & Grant Support –assist in the coordination, organization, and compliance for grant financial management Assist with tracking grant expenses and maintaining financial records for compliance and reporting processes Manage research participant payments and maintain records Organize receipts, invoices, and related documentation Submit vendor invoices and staff reimbursements Administrative Support – communication and collaboration coordination Prepare reports, correspondence, and internal documentation Support general office and operational tasks Schedule meetings and manage calendars as needed Support various tasks as requested Maintain and update detailed documentation of research group procedures Other duties as assigned

Requirements

Bachelor's degree
Experience supporting complex administration or operations, preferably in research and/or educational systems
Experience with large institutional bureaucracy, coordinating across departments, and working with complex systems for compliance and reporting
Strong written and oral communication skills
Strong time management and organizational skills
Detail-oriented and conscientious
Ability to work independently, using remote transparency and accountability mechanisms
Ability to consistently review and adhere to complex and detailed written procedures related to data collection and research compliance
Ability to proactively anticipate and generate potential solutions to problems and to communicate these to the appropriate senior members of the project team in a timely manner
Ability to learn new skills on the job (e.g., software, administrative or technical procedures, methods or styles of communication, etc.)
Experience with Microsoft Word, Excel, and PowerPoint; Project Management tools; and willingness/ability to learn other technical and software tools as needed.

Nice To Haves

Interested in continuing the roll long-term

Responsibilities

Organize research materials and maintain digital files
Manage participant communications and meetings
Add and update references in Zotero
Add and update information on the research group website
Track and maintain research information for annual reports
Manage transcriptions from interviews
Assist in the coordination, organization, and compliance for grant financial management
Assist with tracking grant expenses and maintaining financial records for compliance and reporting processes
Manage research participant payments and maintain records
Organize receipts, invoices, and related documentation
Submit vendor invoices and staff reimbursements
Prepare reports, correspondence, and internal documentation
Support general office and operational tasks
Schedule meetings and manage calendars as needed
Support various tasks as requested
Maintain and update detailed documentation of research group procedures