Administrative Assistant, Development

The Juilliard School • New York, NY

1d • Onsite

About The Position

Reporting to the Vice President and Chief Development Officer (VP/CDO), the Administrative Assistant provides high-level administrative and operational support to the Vice President and the Development team. This role is responsible for managing executive scheduling, departmental administration, budget tracking, meeting coordination, office processes, and board support activities. The Administrative Assistant serves as a key point of contact for internal and external stakeholders and ensures the efficient operation of the Development office.

Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3- 5 years of administrative, executive support, office management, or related professional experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• High degree of professionalism, discretion, and ability to handle confidential information.
• Strong attention to detail and commitment to accuracy and follow-through.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and other office productivity tools.

Nice To Haves

• Experience in higher education, arts and culture, nonprofit, or fundraising environments.
• Experience providing administrative support for boards, committees, or senior-level governance groups, including meeting preparation and minute-taking.
• Experience using constituent relationship management (CRM) or database systems such as Raiser’s Edge, Tessitura, or similar platforms.
• Knowledge of donor relations, development operations, or advancement services.

Responsibilities

• Manage and maintain the calendar of the Vice President and Chief Development Officer, including scheduling appointments, coordinating meetings, and prioritizing requests.
• Assist the VP/CDO with the management of their donor portfolio by tracking actions, correspondence, and updating contact information.
• Ensure the VP/CDO is fully prepared for meetings by gathering background materials, organizing briefing documents, and facilitating pre-meeting preparation.
• Prepare, draft, proofread, and edit correspondence, reports, presentations, briefing materials, and other documents.
• Assist with the administration of the Development department budget and process expense reports, invoices, and reimbursements on behalf of the VP/CDO.
• Serve as a primary administrative contact for the Development office, interacting professionally with trustees, donors, senior leadership, faculty, staff, students, alumni, and external partners.
• Schedule recurring department meetings, prepare agendas, coordinate logistics, and maintain shared Development calendars.
• Perform other related duties as required to support the effective functioning of the department and Office of the VP/CDO.

Benefits

• Complimentary admission to all Juilliard performances
• Significant day-of ticket discounts to performances across partner organizations
• Contribution to 403(b)
• Generous paid time-off policy
• Winter break
• Summer Fridays
• Tuition remission for Juilliard Extension classes (for full-time staff)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level