Learning & Development Administrative Assistant

Westport Properties•San Antonio, TX

2d•Onsite

About The Position

The Learning & Development Administrative Assistant supports the Training Center’s administrative and in-person training operations. The role spends approximately 70% of its time on administrative tasks, including ordering meals, consolidating petty cash, preparing data or content, and arranging travel and ride-share transportation for trainees. The assistant is also responsible for transporting trainees between nearby hotels, the training center, and the airport in a company vehicle; this responsibility may be shared with office staff, but ultimate responsibility rests with this position. When needed, the assistant may present training materials as a substitute for the Classroom Learning Specialist and coordinate new hires’ onboarding, travel, and training when the Learning Operations Specialist is unavailable. The position maintains training equipment and supply inventories and accurate petty cash and per diem records. It requires regular communication with multiple departments, field management, and company personnel. The role is full-time and onsite at the San Antonio Training Center, with a Monday–Friday schedule and possible rotating Sunday availability. Travel may reach 25% and may include out-of-state trips and local hotel accommodations.

Requirements

Valid driver’s license and reliable transportation.
Excellent computer skills.
General office and telephone skills.
High school diploma or GED.
Experience with Microsoft PowerPoint and other Microsoft Office applications.
Ability to work independently and stay goal-oriented.
Adaptability to different work settings and interpersonal dynamics.
Excellent verbal and written communication skills.
Classroom organization, planning, and time-management skills.
Ability to foster a collaborative team culture among training cohorts.
Proactive, self-starting approach.

Responsibilities

Maintain regular attendance in accordance with the company’s Attendance Policy and demonstrate commitment to the company’s mission, vision, and core values.
Transport trainees to and from training and the airport using a company van.
Present training materials in various settings and formats as a substitute when the Classroom Learning Specialist is unavailable.
Book travel for new trainees attending in-person training.
Book and communicate ride-share transportation for students.
Coordinate the onboarding, travel, and training experience of new hires in the field when the Learning Operations Specialist is unavailable.
Inventory, monitor, and preserve training equipment, including computers and projectors.
Maintain and track accurate petty cash and trainee per diem records.
Maintain and properly document inventories of supplies used by the Training Center.
Perform other duties and periodic special projects as assigned based on company needs.

Benefits

Paid lunch four days a week (Monday–Thursday) while class is in session, except during holiday weeks.
Paid time off and paid holidays.
401(k) employer matching.
Medical, dental, and vision benefits.
Life insurance benefits.
Supplemental benefits, including flexible spending accounts, disability, cancer/critical care, hospitalization, and accident coverage.
Paid travel expenses.
Company-issued computer and cell phone.
Recognition of hard work and exemplary performance.
Potential for upward mobility depending on performance and company growth.