ADMINISTRATIVE ASSISTANT/DATA ENTRY
About The Position
Employee will perform a variety of specialized administrative and office support functions. This role involves technical and administrative work in support of the departments core functions and processes. The employee will be responsible for generating and formulating reports and records, collecting data from multiple sources, and interacting with other employees on technical and/or sensitive matters. The position also includes designing, organizing, and maintaining spreadsheets requiring data interpretation, creating, maintaining, and updating files and indexes, and performing research for purchasing designated office supplies, equipment, materials, and/or services, obtaining and preparing requisitions and purchases. Additionally, the role involves scheduling meetings and preparing/assembling meeting materials from rough notes, drafts, dictation, or oral instructions. The employee will also type, format, edit, revise, proofread, and print reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex, and perform other administrative support functions for supervisors and staff, including copying, compiling, and distributing reports, documents, and other materials.
Requirements
- Computer skills such as Excel, Word 2007, Access and other standard software
- Ten Key
- Able to type 40 WPM accurately
- Excellent organizational skills
- Detail Oriented
- Knowledge of office administration practices and procedures
- Comprehensive understanding of sound business communication
- Excellent oral and written communication skills (must know and utilize proper grammar)
- Knowledge of record keeping, filing, purchasing practices and procedures
Responsibilities
- Performs technical and administrative work in support of the departments core functions and processes
- Generates and formulates reports and records
- Collects data from multiple sources
- Interacts with other employees on technical and/or sensitive matters
- Designs, organizes and maintains spread sheets requiring data interpretation
- Creates, maintains and updates files indexes
- Performs research for purchasing designated office supplies, equipment, materials, and/or services, obtains and prepares requisitions and purchases
- Schedules meetings, and prepares and/or assembles meeting material from rough notes, drafts, dictation or oral instructions
- Types, formats, edits, revises, proofreads, and prints reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex
- Performs other administrative support functions for supervisors and staff
- Copies, compiles, and distributes reports, documents, and other material
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
