Administrative Coordinator

5 Star Electric, LLC

10d

About The Position

The Administrative Assistant/Coordinator is responsible for ensuring all office activities, as assigned, are organized and achieve the desired results at all times. The individual must possess a thorough understanding of employee accounting procedures and have a strong background in providing secretarial and office administration support as well as strong communication, interpersonal and computer skills. The position shall report to the Division Vice President.

Requirements

Ability to understand and follow specific oral and written instructions
Ability to work well independently and as a part of a team with co-workers
Ability to Display Sound Judgement
Ability to pass motor vehicles, criminal background check, and comply with drug-free workplace polic
English usage sufficient to keep records, place orders, and prepare simple narrative reports
Willingness and ability to learn additional skills
Strong Financial Knowledg
Excellent Written and Verbal Communication Skills
Highly Customer Centric Focused
Strong Computer and Interpersonal Skills
Possession of, or ability to obtain, a valid State of Residence Driver License is required.
Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Responsibilities

Manage Day-to-Day Employee Administration and Office Administration
Maintain all office files, records and correspondence, reviewing and approving requisitions, as designated, and ensuring that all clerical support functions are provided accordingly so as to meet the needs of assigned management personnel.
Ensure all information retrieval mechanisms are utilized so as to properly maintain office efficiency relating to the retention, protection, transfer, and disposal of all records.
Assist in the recruitment and onboarding of new staff members.
Monitor accordingly and promptly identify any trends, issues or other specifics that may have a negative effect on the overall performance of the office, assigned projects and/or the Company.
Sick Leave, PTO and WFH Approval and Dissemination
Travel and Accommodation Scheduling and Procurement
Organize, Plan and Manage Employee Internal Events and Outings
General Inquiries and Specific Needs with Escalation to C Level Executives
Communicating with Customers via Web Portal, Email and Phone
Facilitate Scheduling of Employees and Spaces
Schedule and Notify Internal Collaboration and Brain-Storming Sessions
Communicate and Arrange External Customer Meetings
Snack, Drink and Consumable Management and Procurement
Shipping Supply Management and Procurement
General Office Upkeep and Cleanliness
Holiday, Birthday, Anniversary and Special Event Notification and Planning
Manage, Create and Maintain Company Social Presence
Craft, Document and Post Company Activities and Relevant Content to Social Networks
Monitor and Respond to Comments and Messages via Relevant Conduits
Ensure the office is sufficiently staffed at all times and be a key participant in the recruiting, selecting, orientating, training, and coaching of all new employees in accordance with Company policies and procedures. In a timely manner, take all necessary remedial and/or disciplinary actions associated with the poor performance of any employee.
As appropriate, maintain all necessary professional and other designations applicable to the position. Attend, where appropriate, education seminars and workshops, establish and maintain professional networks, and be and active participant in select professional organizations.
Prepare all necessary budgets, financial forecasts, and other related documents, when appropriate.
Be an active participant in Strategic Planning initiatives and other Company-sponsored development and improvement initiatives.
Other responsibilities, as assigned.