Administrative Coordinator

Ram Construction Services of Michigan INC • Livonia, MI

1d • Onsite

About The Position

As part of our commitment to providing exceptional service, RAM Construction Services is seeking an Administrative Coordinator to provide administrative and project engineering support throughout the project lifecycle. Under the Director's direction, this role supports Estimators, Project Managers, and Project Engineers by coordinating documentation, communication, and project controls. This position also performs entry-level Project Engineer functions, assisting with planning, documentation, and coordination to support successful project execution. The ideal candidate has prior experience in construction, contracting, or a related project-based environment and thrives in a fast-paced, detail-driven role. If you are highly organized, proactive, and interested in growing your career in construction administration and project engineering, we encourage you to apply.

Requirements

• Minimum of a High School Diploma or equivalent.
• Minimum 2–4 years of administrative experience, preferably in a construction or project‑based environment
• Familiarity with construction processes, terminology, documentation, and workflows
• Experience supporting Estimators, Project Managers, Superintendents, and/or Project Engineers
• Strong data entry, document control, and file management skills
• Ability to use discretion and maintain confidentiality of proprietary and sensitive information
• Excellent verbal and written communication skills
• Strong organizational skills with close attention to detail
• Ability to multitask, prioritize, and work under time constraints
• Ability to work independently and collaboratively; proactive and solution‑oriented
• High degree of professionalism, maturity, and sound business judgment
• Customer‑service oriented with a positive, team‑focused attitude
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Nice To Haves

• Associate’s degree in Business Administration, Construction Management, Engineering, or a related field
• Experience supporting multiple projects or project teams simultaneously
• Interest in career growth toward Project Engineer or Project Manager roles
• Knowledge of construction management software preferred (e.g., Procore), but not required
• Experience with Adobe and Bluebeam preferred
• Proficiency with Acumatica and Procore is a plus

Responsibilities

• Assist Estimators, Project Managers, Superintendents, and Project Engineers with preparation, tracking, and maintenance of project documentation, including contracts, submittmits, change orders, T & M Reports and progress reports
• Coordinate communication between internal project teams, clients, subcontractors, and vendors to ensure timely and accurate information flow
• Entering and maintaining pending change order logs for all projects
• Processing change orders and logging them in systems and listing them on AIA
• Handling submittals, LEED documents, communicating with architects, and GC for approval
• Maintain organized and accurate project files and records in both digital and physical formats
• Compose, edit, and distribute reports, correspondence, and meeting documentation
• Support multiple projects simultaneously while monitoring deadlines, priorities, and deliverables
• Complete special assignments as needed, monitor progress, and assist with adjustments to project plans
• Support document control for drawings, specifications, and revisions
• Assist with cost tracking, job cost reporting, and basic project controls under the direction of the Project Manager or Project Engineer
• Prepare and maintain project logs, spreadsheets, and tracking tools
• Time & Material Reports, tracking labor, material, and equipment on projects

Benefits

• Competitive base salary commensurate with experience, with annual performance‑based bonus opportunities
• Annual apparel allowance for branded workwear
• Comprehensive medical, dental, and vision insurance plans
• 401(k) retirement plan with employer matching contributions
• Generous paid time off (PTO) and paid company holidays
• Company-paid life insurance
• Short-term and long-term disability coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED