Administrative Assistant, Content Coordinator

NORTHWEST TERRITORIES POWER CORPORATION•Hay River, NT

2d•CA$39 - CA$47•Onsite

About The Position

This position provides confidential administrative support services to the Corporation, including support to the President & CEO, Chief Financial Officer, Chief Services Officer and additional Senior Leadership Team members, as well as other NTPC employees. The role involves managing various administrative tasks, coordinating content for communications, and ensuring the smooth operation of administrative functions for senior leadership.

Requirements

Diploma in Office or Business Administration with four (4) or more years' related office experience including administrative support for senior leadership, communications and marketing experience is required.
Proven experience in managing content for social media platforms and websites.
Proficient computer word processing and spreadsheet skills with the Microsoft Office suite of programs (Word, Outlook, Excel, etc.).
Must possess excellent written and verbal communications skills, including the ability to maintain the confidentiality of the Corporation.
Must have tact and diplomacy to deal with and respond to inquiries from the general public, customers, politicians, and contractors.
Requires close attention to detail and accuracy with the ability to manage pressure to meet deadlines.
Must have ability to recognize and act on urgent matters.
Must be a self-starter and able to work with little direction, while managing multiple tasks and frequent interruptions.
Must possess excellent analytical skills and structure problem-solving abilities.
Must be able to effectively communicate requests for information to a wide-range of employees.
Requires interpersonal skills for working in a team environment.
Requires the ability to work independently with limited supervision.
Valid Class 5 driver's license is required.
Must undergo a satisfactory criminal records check and provide positive references.

Nice To Haves

Equivalencies may be considered.

Responsibilities

Always work safely, adhere to all aspects of the NTPC Health, Safety and Environment programs, comply with all rules and regulations and continually practice health and safety while performing any duties.
Maintain a list of Action Items and assist various senior leaders to meet obligations as agreed for various groups including Board of Directors, Governance Committees and Senior Leadership.
Organize and finalize agendas and take minutes at meetings as required by the Corporation. Follow up on action items to ensure flow of progress and deliverables from meetings.
Prepare cover papers for Board agenda items and manage on time Board material preparation by tracking assignments and submitted materials.
Develop and maintain various calendars of events (with milestones for deliverables) including such things as Board and Audit meeting dates, Legislative Assembly session dates, annual GNWT filing requirements, annual PUB filing requirements and other key dates or events that will assist Divisions in planning their workload and meeting commitments.
Assist in the management of the Ministerial Briefing (MBN) process for the Divisions to ensure on time delivery of materials. Solicit input for new briefing notes and confirm ongoing relevance of existing notes to keep the information on topic and noteworthy.
Collection of company credit card reconciliations and reallocation of expenses when necessary.
Management of the finance calendars and flow of progress. Ownership of the finance Information Screen ensuring information displayed is kept up to date.
Work closely with the marketing and communications teams to provide photographs and content for social media and corporate presentations. Facilitate content management internal and external websites to ensure the corporation’s information is current and professionally presented. Provide feedback on ease of use and access to information for internal and external websites.
Other duties as required.