ADMINISTRATIVE ASSISTANT, CONGREGATIONAL CAR

CROSSINGS COMMUNITY CHURCH INC•Oklahoma City, OK

21d•Onsite

About The Position

Crossings Community Church is seeking a full-time, hourly, non-exempt, administrative, at-will Administrative Assistant to support its Congregational Care ministry in Oklahoma City. The position works 40 hours per week, Monday through Friday, with flexibility to assist at other times as ministry or church needs require. The assistant reports to the Pastor, Congregational Care, and collaborates with church members, the Congregational Care team, vendors, staff, volunteers, departments, ministries, venues, locations, and Crossings partners to advance the church’s mission and ministry goals. The role provides administrative and people-focused support for congregational care. Duties include responding to calls with empathy, assisting people who may need prayer, coordinating hospital visits and follow-up, helping with funerals and bereavement care, supporting the Flower Ministry and Helping Hands volunteers, and attending staff and departmental meetings. The position also upholds Crossings’ ministry standards, professional ethics, unity, and values. The role requires a welcoming and service-oriented approach, sound judgment and discretion when handling confidential information, strong organization and attention to detail, and proficiency with common office and database tools. The employee must be able to meet the stated walking, standing, and lifting requirements and hold a current unrestricted driver’s license. This is a safety-sensitive position in a drug-free workplace. The desired spiritual qualities include a mature walk with Christ and gifts of administration/organization, service/helps, hospitality, and encouragement.

Requirements

Undergraduate degree at a minimum.
Clerical or administrative work or volunteer experience.
Passion for supporting people in their faith development.
Positive, welcoming attitude and a heart for others.
Strong listening, interpersonal, and people skills.
Ability to recognize, handle, and maintain confidential information.
Tact, discretion, independent judgment, and decision-making ability within the scope of the job.
Ability to solve problems and implement process improvements within the scope of the job.
Strong time-management and organizational skills.
Strong attention to detail.
Computer proficiency, including database management, Microsoft Office Suite, and Google Suite.
Ability and availability to learn church-related software, including ROCK, WRIKE, RAMP, and FMX.
Ability to multitask and work as a high-energy team player with strong interpersonal skills and a positive attitude.
Mature walk with Christ exhibiting spiritual gifts of administration/organization, service/helps, hospitality, and encouragement.
Ability to walk up to a quarter mile and carry parcels weighing 25–35 pounds for distances up to 500 feet.
Physical conditioning to walk within the church and between the Chapel and other venues, and to stand for 30 minutes or more before and after funeral services.
Ability to lift and carry items weighing up to 50 pounds.
Current unrestricted driver’s license.
Must meet the responsibilities of a safety-sensitive position, including responsibility for personal safety and the safety of others, including minors.

Nice To Haves

Church or nonprofit work or volunteer experience.
Administrative assistance experience.
Consistent attendance at Crossings to understand its culture, mission, and vision.

Responsibilities

Answer phones, listen to people in need, and be comfortable praying with them.
Handle initial intake calls from brides interested in having a wedding in the Crossings Chapel.
Consistently update the hospital list and visiting-pastor schedule.
Email the hospital schedule twice daily to keep information accurate.
Assist Congregational Care staff with preparing for and hosting funerals and funeral meals.
Make initial calls to members undergoing surgery or staying in the hospital.
Work with pastors to organize and carry out bereavement follow-up using the established system.
Assist Flower Ministry Coordinators weekly, order flowers for arranging, and select recipients in coordination with the coordinator.
Organize and initiate volunteer work projects for members who need the Helping Hands Team.
Attend weekly departmental meetings and monthly general staff meetings.
Maintain ministry standards and professional ethics in accordance with Crossings’ goals, Purpose Statement, and Core Values.
Support church leadership and contribute to unity among staff and congregation.
Represent Crossings in approved or requested civic and ministry-related efforts.
Perform other duties as needed or assigned to fulfill the responsibilities, needs, mission, and goals of Crossings’ ministries.