Administrative Assistant - Communications
About The Position
The Administrative Assistant - Communications provides support to the Communications department to ensure a smooth and seamless workflow within the department and with vendors, contractors and our satellite offices. CSEA represents over 250,000 school employees who work in 750 school districts and community colleges in California. Our members are para-educators, administrative staff, food service, bus drivers and employees in IT, grounds, maintenance and operations. Our union is dedicated to improving and expanding the rights of classified school employees by securing benefits, pensions, protections and funding for the service they provide. If you believe our values for social justice, affordable health care and security for working families are worth fighting for, and if you are committed to advocating for the rights, dignity and welfare of working people and if you feel passionate about improving lives, our schools and communities, this opportunity will have special appeal to you.
Requirements
- Establish and maintain good relationships with others
- Work cooperatively and independently
- Manage multiple projects simultaneously
- Instruct and train administrative personnel
- Exercise sound judgement
- Demonstrate initiative
- Be flexible and adaptable
- Analyze situations or problems and proactively adapt effective courses of actions
- Advise and guide others in reaching solutions to problems
- Handle difficult situations with diplomacy and tact
- Remain calm and think clearly under pressure
- Compose original correspondence and reports
- Handle confidential information
- Learn and use Association databases and software programs
- Perform arithmetic, write, spell and use appropriate grammar and punctuation
- Communicate clearly and concisely
Nice To Haves
- Travel occasionally, work evenings and weekends when necessary
Responsibilities
- Proofs and releases all organization-wide emails from the Communications Department
- Compiles bulletins for weekly distribution of Leadership Mail
- Maintains master Association calendar and Communication calendars
- Maintains and supports Comm1 internal work order system
- Manages yearly departmental publication review process
- Plans and prepares for meetings, activities, trainings, programs and events
- Assists with purchase order process and review of the communications budget
- Observes, participates in, and assists with presentations
- Prepares invoices, processes expense claims
- Maintains and updates contracts & subscriptions
- Manages and maintains inventory and office supplies
- Creates and maintains office files and financial records
- Copies, collates, files, ships materials
- Prepares monthly communication reports
Benefits
- 19 paid holidays
- 3 weeks’ vacation
- medical benefits for you and your family
- life insurance coverage
- pension
- 401(k) plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
