Administrative Assistant - Commercial

JORDAN FOSTER CONSTRUCTION•El Paso, TX

About The Position

This position is responsible for performing a range of clerical and administrative tasks to support daily operations within the assigned division. Essential Duties/Responsibilities: Provides administrative support and coordination for construction services, including but not limited to maintaining and distributing subcontractor documents, control logs, and lists (i.e. status, change orders, close outs, insurance certificates, bonds) Perform general and administrative support tasks, including updating and sorting files, records management, drafting & proofreading correspondence, and handle incoming mail Utilizes construction management software and/or tracking systems to keep project information current and accessible to users Assist in preparation and distribution of bid packages and scope change order pricing Responsible for company data management and record keeping systems, electronic and hard copy Prepare and draft job correspondence, compliance reports, and job reports Assist with timekeeping & timesheet submittal on a weekly basis to payroll Interact regularly with all company staff independently and on behalf of management Regular attendance required according to company policy to ensure crew can operate at normal efficiency level. Performs other related duties as assigned Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
Excellent organizational skills, ability to prioritize, and comfortable working independently
Excellent interpersonal skills: must be able to maintain a positive demeanor and manage sensitive and confidential situations with tact, professionalism, and diplomacy
Strong critical thinking and problem-solving people skills, interacting with multiple levels of authority
Strong attention to detail
Proficient with Microsoft Office Suite programs or related software
High School diploma or general education degree (GED) required
Minimum five (5) years of experience in an administrative or clerical role, preferably in the construction industry
Must be able to lift up to 15 pounds at times.
May stoop, kneel, or bend on an occasional basis.
May reach above shoulder heights and below the waist on a frequent basis.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Nice To Haves

Bilingual: English/Spanish preferred
an associate’s degree or related technical certification preferred

Responsibilities

Provides administrative support and coordination for construction services, including but not limited to maintaining and distributing subcontractor documents, control logs, and lists (i.e. status, change orders, close outs, insurance certificates, bonds)
Perform general and administrative support tasks, including updating and sorting files, records management, drafting & proofreading correspondence, and handle incoming mail
Utilizes construction management software and/or tracking systems to keep project information current and accessible to users
Assist in preparation and distribution of bid packages and scope change order pricing
Responsible for company data management and record keeping systems, electronic and hard copy
Prepare and draft job correspondence, compliance reports, and job reports
Assist with timekeeping & timesheet submittal on a weekly basis to payroll
Interact regularly with all company staff independently and on behalf of management
Regular attendance required according to company policy to ensure crew can operate at normal efficiency level.
Performs other related duties as assigned