Administrative Assistant, Code Services

Barry Isett & Associates Inc•Mechanicsburg, PA

4h•Onsite

About The Position

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our community each and every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs: Best Places to Work in PA (annually since 2019) The Morning Call’s Top Workplaces (annually, since 2013) Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (annually, since 2023) Philadelphia Inquirer’s Top Workplaces (annually, since 2023) Corporate Citizen of the Year (by the Lehigh Valley Business Journal) The Societas Award for Responsible Corporate Conduct (for Ethics) As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region. We're looking for an organized, detail-oriented administrative professional to support our Code Services team in Mechanicsburg. You'll be someone who takes initiative, communicates well with others, and can confidently manage competing priorities.

Requirements

High school diploma and prior administrative experience
Strong skills in Microsoft Office (Word, Excel); Adobe Acrobat/Bluebeam/MS Publisher a plus
Excellent communication and proofreading abilities
Knowledge of office equipment and multitasking finesse
Valid driver’s license for local errands and deliveries

Nice To Haves

Adobe Acrobat/Bluebeam/MS Publisher a plus

Responsibilities

Keep operations running smoothly with reception, data entry, scheduling, and documentation tasks
Prepare and track invoices, checks, and accounting records
Draft proposals and input project data into permitting systems
Format and send notices, review letters, and certificates
Compile field inspection reports and liaise with local municipalities
Support permit and plan review processes from start to finish
Help maintain fleet records and coordinate vehicle service
Take care of mail, FedEx packages, and municipal pickups/deliveries