OM - Administrative Assistant/Clerk - Keesler AFB

HHS GOVERNMENT SERVICES LLC•Biloxi, MS

6d•$17 - $17•Onsite

About The Position

The Administrative Assistant/Clerk provides administrative and technical support to the Operations & Maintenance (O&M) department within a healthcare environment. This position supports maintenance operations, manages work orders, maintains records in DMLSS, coordinates preventive maintenance documentation, tracks contractor activities, and helps ensure compliance with DHA, Joint Commission, UFC, NFPA, CMS, and OSHA requirements.

Requirements

High School Diploma or GED required
Proficiency with Microsoft Office applications.
Strong organizational, communication, and customer service skills.
Ability to prioritize multiple assignments and maintain confidentiality.
Excellent attention to detail.
Obtain and maintain required certifications.

Nice To Haves

Associate degree in Business Administration or related field preferred.
Minimum of 3 years of administrative experience preferred.
Experience supporting maintenance or facilities departments preferred; healthcare facilities experience strongly preferred.
Working knowledge of the DMLSS maintenance module preferred.
Experience with DMLSS or other CMMS software, healthcare facilities maintenance, Joint Commission documentation, preventive maintenance programs, and government or military healthcare facilities.
Certified Administrative Professional (CAP) certification, DMLSS user training, and knowledge of Joint Commission Environment of Care and Life Safety standards.

Responsibilities

Provides administrative support to the Contract Maintenance Manager (CMM) and maintenance supervisors.
Prepares correspondence, reports, meeting minutes, presentations, and spreadsheets.
Maintains electronic and paper filing systems.
Schedules meetings, inspections, contractor visits, and training events.
Answers phones and provides excellent customer service.
Enters, updates, and closes maintenance work orders in DMLSS.
Monitors work order status and generates backlog reports.
Assists with preventive maintenance scheduling and tracking.
Maintains equipment records, asset information, and location data.
Generates PM compliance, corrective maintenance, labor utilization, equipment history, contractor tracking, and utility reports, along with monthly facilities performance metrics.
Assists with inventory and parts tracking, purchase requests, and receiving documentation.
Coordinates service requests and tracks contractor work, maintaining related documentation, contracts, warranties, and service agreements.
Assists with project documentation and construction records.
Monitors recurring deficiencies and assists with trend reporting.
Maintains documentation required for Joint Commission, DHA, UFC, NFPA, CMS, and OSHA compliance, including Life Safety documentation and accreditation survey preparation.
Maintains equipment files, PM documentation, inspection records, contractor certificates, training records, safety documentation, utility reports, and regulatory compliance records.
Performs other duties as assigned.