Administrative Assistant/Bookkeeper
Ventura Solutions•Lake Barrington, IL
•Onsite
About The Position
Ventura Solutions is seeking an energetic, full-time, on-site Administrative Assistant/Bookkeeper. This role requires strong communication, organization, and bookkeeping skills, with the ability to handle a wide range of administrative and executive support tasks independently. The ideal candidate is detail-oriented and enjoys working with numbers and accurate data entry.
Requirements
- Bachelor's degree required.
- 1+ year of customer service experience.
- 2+ years of excellent Microsoft Office skills (Word/PowerPoint/Excel/Outlook).
- 1+ year of Administrative Assistant experience.
- 1–2 years of bookkeeping experience.
- 1–2 years of experience with QuickBooks Online.
- Excellent computer skills, very comfortable working with cloud-based solutions such as shared drives.
- Good knowledge of bookkeeping best practices and methods.
- Excellent written and verbal communication skills/etiquette.
- Great organizational and planning skills.
- Highly motivated and mature.
- Ability to work well with all levels of management and staff.
- Experience handling confidential documents and ensuring they remain secure.
- Ability to follow instructions and direction with ease.
- Strong attention to detail.
- Positive attitude and willingness to adapt.
- Ability to manage multiple projects and deadlines.
Nice To Haves
- Experience using AI tools (e.g., Claude) to support administrative or workflow tasks, or strong comfort and eagerness to learn and integrate AI tools into daily workflows, is a plus.
- Experience in the staffing or consulting industries is a plus.
- Experience with Acrobat PDF Professional is a plus.
Responsibilities
- Support general bookkeeping tasks, including bank reconciliations and payroll processing.
- Support accounts payable and accounts receivable processes.
- Process and create expense reports.
- Provide calendar management and administrative support to leadership.
- Draft, proofread, and format correspondence, documents, and internal communications.
- Answer and route phone calls and help clients.
- Schedule and coordinate meetings and travel.
- Support day-to-day office operations, including managing office supplies and vendor relationships.
- Assist with onboarding new employees and coordinating related administrative tasks.
- Edit, combine, and format confidential PDF documents.
- Handle, upload/download/store confidential documents and ensure they remain secure.
- Maintain electronic records, ensuring information is organized and easily accessible, including legal documents, insurance policies, and contracts.
- Perform data input and verification.
- Create PowerPoint presentations.
- Create Excel spreadsheets.
- Support the creation and maintenance of standard operating procedures.
- Work with suppliers such as insurance companies.
- Support the Business Coordinator and other team members with additional administrative and bookkeeping tasks, as needed.
Benefits
- Medical and dental insurance
- Paid vacation time
- 401(k) after 90 days
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
