Administrative Assistant / Bookkeeper--Entry Level
Optimus Property Management•Los Angeles, CA
•Onsite
About The Position
Optimus Property Management is looking for a detail-oriented, personable Administrative Assistant / Bookkeeper to support our office operations, accounting functions, and property management and maintenance teams. This is an entry-level bookkeeping position, ideal for someone with foundational QuickBooks experience who is looking to grow their accounting and office administration skills in a fast-paced, hands-on environment.
Requirements
- Minimum 2 years of QuickBooks experience
- Strong working knowledge of QuickBooks and Microsoft Excel
- Comfortable creating, posting, and reconciling journal entries
- Strong organizational skills and attention to detail
- Friendly, professional communication style — both in person and on the phone
- Ability to multitask and prioritize in a busy office environment
Nice To Haves
- Bilingual in Farsi a plus
Responsibilities
- Answer and direct incoming phone calls
- Greet guests and visitors, and direct tenants to the appropriate team member
- Return orders and packages at Amazon, FedEx, and UPS drop-off locations
- Schedule notary appointments as needed
- Order equipment and supplies for property managers and maintenance teams
- Provide general administrative support across the office
- Scan and post tenant checks
- Process and pay bills
- Create, post, and reconcile journal entries in accordance with standard accounting practices
- Perform reconciliations for bank accounts, credit cards, loans, and other financial records to ensure accuracy
- Support day-to-day bookkeeping and financial recordkeeping
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
