Administrative Assistant (Bilingual)

Doane Grant Thornton•City of Moncton, NB

4d•Onsite

About The Position

Doane Grant Thornton is a large and growing professional services firm that emphasizes a community feel among its approximately 3000 employees across Canada. They prioritize their colleagues, clients, and communities, aiming to build a thriving, purpose-driven organization. This role involves supporting client service staff, managing client files, preparing financial statements and reports, and performing various administrative duties.

Requirements

Strong Word Processing Skills
2 to 4 years of administrative experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Ability to multi-task and prioritize
Exceptional client service mindset
Computer savvy - ability to learn and troubleshoot various computer programs
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate

Nice To Haves

Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset

Responsibilities

Working independently and within a team environment to support the client service staff to produce high quality client deliverables
Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
Managing electronic and paper-based client files and compilations of tax returns
Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
Preparing hard files for clients based on requests from the external client service team and new client setup processes
Data entry and maintenance of paper and electronics files, in accordance with the Firm's document retention and destruction policies and procedures
E-filing as required
Scan documents and embed in electronic file
Participate in training and stay current with Doane software
Assist in the preparation and submission of time and expense reports for the partner(s) supported
Organize information and maintain database for marketing purposes using our contact relationship management software
Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Entering and maintaining client data using Microsoft Dynamics 365 software
General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing