Admin Assistant - Associate

UPMC•Pittsburgh, PA

6d•Hybrid

About The Position

University of Pittsburgh Physicians Center for Diabetes and Endocrinology at UPMC Mercy is hiring a full-time Administrative Assistant - Associate in Pittsburgh, Pennsylvania. The role provides general administrative support to a department or group of professionals, including appointment scheduling, answering and triaging phone calls, faxing, and other assigned duties. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Training will take place at Falk Clinic in Oakland. The position may be performed from home up to one day per week, based on business needs.

Requirements

High school diploma or equivalent.
Working knowledge of word processing, electronic mail and calendar, spreadsheet, presentation, and database software.
Ability to use applicable Microsoft Suite products.
Knowledge of business processes and procedures.
Ability to use basic reasoning skills.
Act 34 clearance.

Nice To Haves

Up to one year of administrative experience preferred.

Responsibilities

Provide general administrative support to a department or group of professionals under direct supervision.
Order office supplies and maintain office equipment.
Help the supervisor and department prepare presentations, including editing, printing, and basic formatting.
Sort, distribute, prioritize, and compose routine correspondence according to established procedures, without requiring management review.
Perform clerical functions such as copying, sorting, filing, and typing; set up and maintain office files, logs, and records of office activities.
Assist with researching, drafting, or abstracting routine reports, and compile and analyze basic information.
Answer, screen, and route incoming calls and messages, and respond to routine questions.
Maintain the supervisor's calendar, schedule meetings and recurring events, arrange conference rooms and food, ensure meeting equipment is ready, and potentially take meeting minutes.
Greet, screen, and direct visitors to the appropriate staff member.
Assist with scheduling appointments, answering and triaging phone calls, and faxing.