Administrative Assistant Arena Development
About The Position
The Administrative Assistant is a critical support role providing administrative and operational assistance to the Project Team leading the development of the San Antonio Spurs new arena. Reporting to the Executive Assistant & External Affairs Liaison and supporting the new arena, this role will provide day-to-day administrative support including travel coordination, expense management, invoicing, scheduling, and logistics for site visits and project-related activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, evolving environment. This individual must maintain confidentiality, demonstrate professionalism, and provide exceptional service to internal and external stakeholders.
Requirements
- Minimum of 5 years of experience in an administrative or project coordination role.
- Financial acumen related to invoicing and expense management.
- Advanced proficiency in Microsoft Office Suite.
- Strong organizational, prioritization, and time management skills.
- High degree of discretion and professionalism.
- Ability to anticipate needs and operate independently.
- Ability to function effectively in a high-paced, high-visibility environment.
- Availability to work onsite and occasional extended hours as required.
Nice To Haves
- Experience supporting senior leaders or complex projects preferred.
Responsibilities
- Serve as a central coordination point across internal teams, external partners, and project leadership.
- Support project governance processes, including tracking decisions, actions, and approvals.
- Maintain alignment across workstreams (development, design, construction, operations, partnerships).
- Develop agendas, capture clear notes, and track follow-ups to completion.
- Ensure consistent, timely communication flows across all stakeholders.
- Prepare summaries, briefings, and reporting materials.
- Manage centralized project documentation (contracts, drawings, reports, approvals, change logs).
- Assist with tracking project timelines, key milestones, and deliverables across all phases.
- Assist with coordinating updates with project managers and partners to ensure schedules remain current.
- Facilitate coordination between internal departments (basketball ops, venue ops, partnerships, HR, etc.) and external partners.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
