Administrative Assistant-AP

Fujifilm•Greenwood, SC

3d•$18 - $23•Onsite

About The Position

The Administrative Assistant will report to the HLUS Account Payable Supervisor and be responsible for driving organizational efficiency by managing day-to-day clerical tasks. This position requires additional technical/analytical knowledge of internal systems and functions related to maintaining daily operations of critical AP/AR processes for FUJIFILM Holdings America Corporation.

Requirements

High school diploma or equivalent is required
2+ years of experience
Decision-making skills to work autonomously and manage specific tasks
Organized and able to prioritize responsibilities
Attention to detail and accuracy in processing
Knowledge of office procedures and equipment
Familiarity with customer service principles
Ability to manage sensitive and confidential information with tact and professionalism.
Information management skills
Problem-solving skills
Hands-on experience with remote depositing corporate account checks.
Proficiency in Microsoft Office products – Teams, Word, Excel and PowerPoint.
Impeccable organization, multitasking, time-management, and stellar verbal and written communication skills

Nice To Haves

An Associate’s or Bachelor’s degree is highly preferred
Experience with ERP systems including SAP & Oracle software.
Concur Expense Management Software

Responsibilities

Collecting and distributing daily mail.
Manage check processing tasks – gathering and sorting printed checks per schedule to include verifying any special handling instructions, USPS and overnight courier processing.
Use existing office machinery to fold, insert checks into envelopes and apply proper postage based on destination.
Creating, maintaining, preparing and tracking physical and/or digital filing systems to be sent to third-party scanning and storage facility.
Monitor office supply inventory, prepare monthly office supplies order to be approved by Management.
Perform varying data entry and analysis tasks as directed or required.
Report maintenance or office related issues to Management.
Shredding documents, keeping files organized.
Printing, collating and scanning month-end accrual invoices.
Following up on returned checks to find proper address and send update request to vendor task.
Distributing HR and team event information to group.
Complying/correcting incoming Concur travel statements to be posted by AP
Sorting end of month ach tax request with proof of payment and distributing for posting.
Processing remote check deposits when required.
Process AR Letter of Credit documents and mail by overnight courier when required.
Special projects as assigned.
The role involves the tasks described above along with additional responsibilities as needed.