Administrative Assistant and Paralegal

The Community Builders • Boston, MA

3d • Onsite

About The Position

The Paralegal/Administrative Assistant will be a full-time member of the Legal Department at The Community Builders, Inc. (TCB), based in the Boston corporate office at 185 Dartmouth Street. The position supports the Senior Paralegals and department attorneys, with responsibilities divided between entity formation and maintenance, document management and transaction support, and administrative support for department attorneys. The Legal Department handles TCB’s corporate and transactional legal work, including development and preservation transactions, affiliated entities, corporate legal services, and legislative and policy matters.

Requirements

• 3–5 years of legal administrative and/or paralegal experience.
• Basic knowledge of corporate entities and real estate transactions.
• Ability to write clearly and draft simple letters and basic documents.
• Strong written and verbal communication skills.
• Attention to detail and ability to prioritize, handle multiple tasks, and meet deadlines.
• Ability to work independently and as part of a team.
• Excellent organizational and filing skills.
• Excellent command of Microsoft Office, particularly Word and Excel, and other computer applications.
• Proficient touch typist, with a minimum speed of 60 words per minute.

Nice To Haves

• Bachelor’s degree and/or Paralegal Certification preferred.
• Familiarity with recording, title, and survey matters.
• Interest in affordable housing, community development, and working with nonprofit organizations.

Responsibilities

• Assist Senior Paralegals with entity formation and maintenance, including drafting and filing formation documents, drafting Board and committee votes, preparing and filing annual reports, meeting filing requirements, obtaining certificates of good standing and EINs, completing Corporate Transparency Act registrations and annual reports, and dissolving entities.
• Communicate with staff attorneys, outside counsel, and TCB staff regarding TCB entities.
• Provide closing support, including preparing execution copies, collecting signatures, witnessing or notarizing documents, distributing copies and originals, and delivering documents in escrow.
• Revise, proofread, blackline, file, save, and distribute documents.
• Track code violations, litigation, and invoice payments.
• Provide DocuSign and notary assistance.
• Produce documents, filings, and correspondence, including typing, faxing, scanning, and copying.
• Save and organize documents in SharePoint and other TCB document management systems.
• Coordinate internal and external meetings, including scheduling, preparation, and follow-up.
• Make travel and conference arrangements for attorneys.
• Administer the legal department billing system using PC law, including assisting with attorney time entry, monthly billing, and report production.
• Assist attorneys with expense reimbursements.
• Order and maintain office supplies, books, and resource materials, and maintain the organization and professional appearance of the legal department office space.
• Manage administrative details of hiring legal interns, coordinating with HR and IT.
• Maintain and reconcile Legal Department bank accounts.
• Maintain and reconcile Legal Department travel and expense reports.
• Obtain internal signatures for documents.
• Handle mail and mailings.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed